Board of Trustees

President: Dawn P.

Vice President: Sarah K.

Secretary: Katie F.

Treasurer: Open

Trustee: Teresa F.

Trustee: Abbie S.

Trustee: Valerie E.

Trustee: Doddie J.

Trustee: Amy H.

Trustee: Cindy T.

Greig Memorial Library

 Board of Trustees Agenda

 May 19, 2026 6:30 PM

 Board Meeting  Call to order - Dawn Pelton Roll Call  

Consent Agenda 1)  Approval of the agenda 

2)  Approval of minutes 

3)  Approval of Cash balances, income statements, and bills  Public Comment - Presentation by Mark Compton 

Director’s report -   Autumn Hughes 

Friends of the Library - Crystle Adams 

Committee Reports: 1) Facilities - Abbie and Doddie 

2) Finances - Dawn Pelton 

3) Programming - Sarah and Amy 

4) Books/Library content - Teresa 

5) Branding - Katie and Val 

Business  - Action Items to be Considered or Voted Upon 

1) Review all the handbook and be ready to vote if no further changes are needed.     

Miscellaneous Business - Non actionable items 

1) Updates on grants 

2) Flowers for window boxes 

Closed session if needed: 

Pursuant to 5 ILCS 120/2(c)1:  the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body Adjournment - Next meeting - June 16, 2026  - 6:30 PM 2027 - 

Open position, Fell, Erickson, and Seaney 2028 - Frey and Teel 2029 - Johnson, Pelton, Hatch 

Greig Memorial Library  

Board of Trustees Meeting Minutes April 21, 2026 6:30 PM Regular Board Meeting Call to Order:  The Greig Memorial Library Trustees met at their regular board meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:33 p.m.  

Roll Call:  The following trustees were present: Teresa Fell, Valerie Erickson, Katie Frey, Amy Hatch, Doddie Johnson, Sarah Koss, Abbie Seaney, Cindy Teel 

The following trustee was absent: None Others In Attendance: None 

Consent Agenda: 1) Approval of the agenda 

2) Approval of March regular minutes  

3) Approval of cash balances, income statements, and bills Teresa Fell made a motion to approve the Consent Agenda. Doddie Johnson seconded the motion. The motion carried. Public Comment: None 

Director’s Report – Autumn Hughes – The new return box has been installed. Summer reading materials have been purchased using the iRead grant.  

Friends of the Library Report – Crystle Adams –  Friends of the Library has disbanded due to lack of membership. They will finish activities through the remainder of 2026. The Niabi Zoo card will be renewed. 

 Committee Reports: 1) Facilities – Abbie Seaney and Doddie Johnson – Carpet cleaning and flooring replace quotes  

2) Finances – Dawn Pelton – none 

3) Programming – Sarah Koss and Amy Hatch – none 

4) Books/Library Content – Teresa Fell – Book donations are still accepted 

5) Branding – Valerie Erickson and Katie Frey – none Business – Action Items to be Considered or Voted Upon (exact wording of the motion, who made the motion, and the result of the motion):  1) Statement for financial name changes –  Amy Hatch motioned that President Dawn Pelton, Secretary Katie Frey, and Treasurer Abbie Seaney are all permitted to sign financial documents. Cindy Teel seconded the motion. Motion passed.  

2) Holidays – Holidays stated in the handbook in the employment section will remain as is or forgo the extra four days at Christmas to be replaced with Martin Luther King Day, Juneteenth, Columbus Day and Veteran’s Day. 

 3) Resignation of Sarah Koss – Teresa Fell made a motion to accept the resignation of Sarah Koss from the Board of Trustees. Amy Hatch seconded the motion. Motion passed. Miscellaneous Business – Non actionable items 

1) Updates on grants – Handrail and treads to be purchased. Technology supplies need to be reviewed and ordered. 

2) Handbook review of pg. 7-10 (Job Description and Evaluation)  

The meeting was adjourned at 7:50 p.m. The next meeting will be held on May 19th, 2026 at 6:30 p.m. 

Greig Memorial Library Board of Trustees Agenda April 21, 2026 6:30 PM

 Board Meeting - Annual Meeting 

Call to order - Dawn Pelton Roll Call  

Consent Agenda 

1)  Approval of the agenda

 2)  Approval of minutes

 3)  Approval of Cash balances, income statements, and bills  Public Comment  

Director’s report -   Autumn Hughes

 Friends of the Library - Crystle Adams 

Committee Reports: 1) Facilities - Abbie and Doddie 2) Finances - Dawn Pelton 3) Programming - Sarah and Amy 4) Books/Library content - Teresa 

5) Branding - Katie and Val Business  - Action Items to be Considered or Voted Upon 

1)  Statement for financial name changes - Motion states:   President Dawn Pelton, Secretary Katie Hatch and Treasurer Abbie Seaney are all permitted to sign financial documents.   2)  Need to discuss Holidays to add to the handbook in the Employment section we already reviewed Miscellaneous Business - Non actionable items 1) Updates on grants 2) Handbook review pg. 7-10 (Job description and evaluation) Closed session if needed: Pursuant to 5 ILCS 120/2(c)1:  the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body Adjournment - Next meeting - May 19, 2026  - 6:30 PM 2027 - Koss, Fell, Erickson, and Seaney 2028 - Frey and Teel 2029 - Johnson, Pelton, Hatch 

Greig Memorial Library Board of Trustees Meeting Minutes March 17, 2026 6:30 PM Regular Board Meeting Call to order: The Greig Memorial Library Trustees met at their regular board meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President at 6:35 p.m. Roll Call: The following trustees were present:  Abby Seaney, Cindy Teel, Teresa Fell, and Amy Hatch The following trustees were absent:  Val Erickson, Sarah Koss and Doddie Johnson Other in attendance:  Crystle Adams, Friend of the Library and Autumn Hughes, Library Director Consent Agenda: 1)  Approval of agenda 2) Approval of February regular minutes 3) Approval of cash, balance, income statements and bills Teresa Fell made a motion to approve the Consent Agenda.  Abby Seaney second the motion.  The motion carried. Public Comment:  None Director's Report:  Signed up for Directors University 2 - Not awarded Small and Sural Communities grant - Attended ROWVA Community Night with other area librarians   Friends of the Library Report - Crystle Adams - Friends membership drive - Upcoming calendar dates - Memorial for Peggy Ship - RPSF School Supply information Committee Reports: 1)  Facilities - Abbie Seaney and Dobbie Johnson - none 2) Finances - Dawn Pelton - none 3) Programming - Sarah Koss and Amy Hatch - none 4) Books/Library Content - Teresa Fell - donation of seed template 5) Branding - Valerie Erickson and Katie Frey - Use of new logo and business cards, magnet, etc.  - Dawn will purchase note cards Business - Action items to be considered or voted upon (exact working of the motion , who made the motion , and the result of the motion): 1) Election of officer for 2026-2027  President - Dawn Pelton Vice - President - Sarah Koss if she would like to continue. If not Amy Hatch volunteered. Secretary - Katie Frey Treasurer - Abby Seaney  Cindy Teel moved to accept the slate of officers.  Teresa Fell second.  Motion passed.  2)  Renewal of trustee terms - Doddie Johnson, Amy Hatch and Dawn Pelton all agreed to extend their term until 2029.  Abby Seaney moved to accept the terms of those listed.  Amy Hatch second.  Motion passed  3)  Handbook - Revied pages 4-6.  Changes to pay 6 will be made with new officers and term dates.  Will be voted on once all changes have been made to the handbook.   Miscellaneous Business - Non actionable items.    Adjournment - Teresa Fell made a motion to adjourn the regulate board meeting.   Cindy Teell seconded the motion.  The motion carried.  The meeting adjourned.  The next meeting will be held on April 21, 2026, at 6:30 PM.