Board of Trustees
President: Dawn P.
Vice President: Sarah K.
Secretary: Katie F.
Treasurer: Open
Trustee: Teresa F.
Trustee: Abbie S.
Trustee: Valerie E.
Trustee: Doddie J.
Trustee: Amy H.
Board Meetings: Board Meetings are on the 3rd Tuesday of every month at 6:30p.m.
Greig Memorial Library Board of Trustees Agenda March 18, 2025 6:30 PM Board Meeting - Annual meeting
Call to order - Dawn Pelton Roll Call Consent Agenda - Dawn Pelton 1) Approval of the agenda 2) Approval of minutes 3) Approval of Cash balances, income statements, and bills Public Comment Director’s report - Autumn Hughes Friends of the Library - Crystle Adams Committee Reports: 1) Facilities - Abbie and Doddie 2) Finances - Dawn Pelton 3) Programming - Sarah and Amy 4) Books/Library content - Teresa 5) Branding - Dawn Peters & Katie Business - Action Items to be Considered or Voted Upon 1) Renewal of term for Katie Frey and Dawn Peters 2) Election of officers 3) Security Camera policy Miscellaneous Business - Non actionable items 1) Discuss new board member 2) Clean up day(s) Closed session if needed: Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body Adjournment - Next meeting - April 15, 2025 - 6:30 PM
Greig Memorial Library
Board of Trustees Meeting Minutes
February 18, 2025
6:30 PM Regular Board Meeting
Call to Order:
The Greig Memorial Library Trustees met at their regular board meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:30 p.m.
Roll Call:
The following trustees were present: Valerie Erickson, Teresa Fell, Amy Hatch, Doddie Johnson, Sarah Koss, Dawn Pelton, Dawn Peters, Abbie Seaney
The following trustee was absent: Katie Frey
Others In Attendance: Library Director, Autumn Hughes; Friends of the Library, Crystle Adams
Consent Agenda:
Approval of the agenda
Approval of December regular minutes (the January meeting was cancelled due to weather)
Approval of cash balances, income statements, and bills
Teresa Fell made a motion to approve the Consent Agenda. Amy Hatch seconded the motion. The motion carried.
Public Comment: None
Director’s Report–Autumn Hughes (library attendance/amount of books checked out; revenue that was generated; Per Capita Grant was submitted)
Friends of the Library Report–Crystle Adams (current funds; fundraising requests; monthly book allotment; Fun Bundle Membership; membership drives; calendar dates for the year; Summer Reading Program)
Committee Reports:
Facilities–Abbie Seaney and Doddie Johnson–submitted grant was not accepted
Finances–Dawn Pelton–none
Programming–Sarah Koss and Amy Hatch–none
Books/Library Content–Teresa Fell–none
Branding–Dawn Peters and Katie Frey–none
Business-Action Items to be Considered or Voted Upon
2025/2026 budget–Amy Hatch made a motion to accept the 2025/2026 budget. Doddie Johnson seconded the motion. The motion carried.
Miscellaneous Business-Non actionable items
Form a strategic plan document
Election of officers in March-annual-all positions are open
Security Camera Policy-will be reviewed at the March meeting
ILA (Illinois Library Association) is offering to pay the Amazon fee
Closed Session if needed:
Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body
Sarah Koss made a motion to go into closed session. Teresa Fell seconded the motion. The motion carried. The Board of Trustees went into closed session at 7:02 p.m. Teresa Fell made a motion to adjourn the closed session. Abbie Seaney seconded the motion. The motion carried. Closed session was adjourned at 7:32 p.m.
Adjournment–Amy Hatch made a motion to adjourn the regular board meeting. Doddie Johnson seconded the motion. The motion carried. The meeting was adjourned at 7:34 p.m.
The next meeting will be held on March 18, 2025 at 6:30 p.m.
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Dawn Pelton, President Dawn Peters, Secretary