Board of Trustees

Greig Memorial Library

Board of Trustees Agenda

September 17 , 2024

6:30 PM Board Meeting

Call to order - Dawn Pelton

Roll Call

Consent Agenda - Dawn Pelton

1) Approval of the agenda

2) Approval of August regular minutes

3) Approval of Cash balances, income statements, and bills

Public Comment

Director’s report - Autumn Hughes

Friends of the Library - Crystle Adams

Committee Reports: - Come up with 2 or 3 goals by December.

1) Facilities - Abbie and Doddie

2) Finances - Dawn Pelton

3) Programming - Sarah and Amy

4) Books/Library content - Teresa

5) Branding - Dawn Peters & Katie

Business - Action Items to be Considered or Voted Upon

1) New board member

Miscellaneous Business - Non actionable items

1) Homecoming parade

2) New board member

3) Vision & mission statement - The first is a statement of vision. It provides

a destination for the organization. Next is a statement of mission. This is a

guiding light of how to get to the destination.

4) Discuss branding

Closed session if needed:

Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline,

performance or dismissal of specific employees of the public body

Adjournment - Next meeting - October 15, 2024 - 6:30 PM

2025 - Frey and Peters

2026 - Johnson, Pelton, Hatch

2027 - Koss, Fell, (Open) and Seaney

Greig Memorial Library 

Board of Trustees Meeting Minutes

September 17, 2024

6:30 PM Board Meeting

Call to Order: 

The Greig Memorial Library Trustees met at their regular meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:30 p.m. 

Roll Call: 

The following trustees were present: Teresa Fell, Katie Frey, Doddie Johnson, Dawn Pelton, Dawn Peters, Abbie Seaney, Sarah Koss

The following trustees were absent: Amy Hatch

Others In Attendance: Friends of the Library, Crystle Adams

Consent Agenda:

1. Approval of the agenda

2. Approval of August regular minutes

3. Approval of cash balances, income statements, and bills

     Katie Frey made a motion to approve the Consent Agenda.  Teresa Fell seconded the motion. The motion carried.

Public Comment: none

Director’s Report–Autumn Hughes was absent, but her report showed the number of books checked out, library book patrons, computer, and visitors to the library during the month of August, as well as revenue that was generated, and new library cards and renewals for local and out of town patrons.

Friends of the Library–Crystle Adams

     The theme for Halloween is The Wizard of Oz; 125 books and treats will be handed out to children on Sunday, October 27, between 3-5 p.m. when the City of Oneida has their Trunk-Or-Treat event. Friends is asking for donations from Board of Trustees members by October 18th (125 pieces of candy per board member). The library event will be advertised through flyers sent home with students, flyers at the library and post office, and on the GML Facebook page. Friends will have decorations outside the library during the event.

     The Pilcrow Grant Wrap Up will be mailed this week. Thank you to Autumn and Payton for the lovely display of the new books.

     An annual Friends summary letter will be sent out in October in conjunction with National Friends of the Library Week (week of Oct. 20th).

     Friends will be selecting a Christmas theme for the event to be held on December 4th.

 Committee Reports (need 2 or 3 goals by December)

1. Facilities–Abbie Seaney and Doddie Johnson–Abbie and Doddie went through rooms at the library and have suggestions that will be discussed at a future meeting

2. Finances–Dawn Pelton–both Dawn Pelton and Dawn Peters attended The Galesburg Community Foundation endowment meeting on September 13, at the Galesburg Public Library titled, “Powerful Planned Giving with a Shoe-String Staff and a Shoe-String Budget”; they shared ideas learned regarding short and long-term donors and endowment goals 

3. Programming–Sarah Koss and Amy Hatch–none

4. Books/Library Content–Teresa Fell–book bunkers, similar concept that Galesburg Public Library uses was discussed; a book drop off closer to the curb was also discussed

5. Branding–Dawn Peters and Katie Frey–WIU professor, Dr. Josh Averbeck, has formed a student team to help with our branding. Dawn (and anyone else who can meet) will arrange a Zoom meeting time, as requested by Dr. Averbeck.

Business-Action Items to be Considered or Voted Upon

1. New board member–none at this time

Miscellaneous Business-Non actionable items

1. Homecoming Parade–$75.00 was spent on candy and bookmarks; Autumn, Abbie, Teresa, and Dawn Peters were present at the parade and thought it was a success! Emma Johnson of Johnson Construction put lettering on the front and back of the library shirts worn in the parade. Dawn Peters will send a thank card to her.

2. New Board Member–none at this time

3. Vision and Mission Statement–The first is a statement of vision. It provides a destination for the organization. Next is a statement of mission. This is a guiding light of how to get to the destination. Examples of statements were provided. The vision and mission statements for GML will be discussed at a future meeting.

4. Discuss branding–Dawn Peters emailed trustees examples from various libraries in the state and one in Iowa. Those in attendance shared ideas for the logo and taglines. Dawn Peters compiled a shared list for Dr. Averbeck and his student team, along with photos of the library, history, services that the library offers, logo that the Friends of GML uses, etc…

Closed Session: 

*The board went into closed session at 7:35 p.m.

Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body

*The board returned to open session at 7:51 p.m.

Adjournment–Next meeting–October 15, 2024–6:30 p.m.

Abbie Seaney made a motion to adjourn the meeting.  Katie Frey seconded the motion.