Board of Trustees
President: Dawn P.
Vice President: Sarah K.
Secretary: Dawn P.
Treasurer: Open
Trustee: Teresa F.
Trustee: Abbie S.
Trustee: Katie F.
Trustee: Doddie J.
Trustee: Amy H.
Board Meetings: Board Meetings are on the 3rd Tuesday of every month at 6:30p.m.
Greig Memorial Library
Board of Trustees Agenda
December 17 , 2024
6:30 PM Board Meeting
Call to order - Dawn Pelton
Roll Call
Consent Agenda - Dawn Pelton
1) Approval of the agenda
2) Approval of minutes
3) Approval of Cash balances, income statements, and bills
Public Comment
Director’s report - Autumn Hughes
Friends of the Library - Crystle Adams
Committee Reports:
1) Facilities - Abbie and Doddie
2) Finances - Dawn Pelton
3) Programming - Sarah and Amy
4) Books/Library content - Teresa
5) Branding - Dawn Peters & Katie
Business - Action Items to be Considered or Voted Upon
Miscellaneous Business - Non actionable items
1) Review our security camera policy
2) Form a strategic plan document
Closed session if needed:
Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body
Adjournment - Next meeting - January 21, 2025 - 6:30 PM
2025 - Frey and Peters
2026 - Johnson, Pelton, Hatch
2027 - Koss, Fell, Erickson, and Seaney
Greig Memorial Library
Board of Trustees Meeting Minutes
December 17, 2024
6:30 PM Board Meeting
Call to Order:
The Greig Memorial Library Trustees met at their regular meeting in the Library Museum. The meeting was called to order by Dawn Pelton, President, at 6:30 p.m.
Roll Call:
The following trustees were present: Katie Frey, Doddie Johnson, Dawn Pelton, Dawn Peters, Abbie Seaney
The following trustees were absent: Valerie Erickson, Teresa Fell, Amy Hatch, Sarah Koss
Others In Attendance: Library Director, Autumn Hughes; Friends of the Library, Crystle Adams;
Consent Agenda:
Approval of the agenda
Approval of November regular minutes
Approval of cash balances, income statements, and bills
Katie Frey made a motion to approve the Consent Agenda. Doddie Johnson seconded the motion. The motion carried.
Public Comment: None
Director’s Report–Autumn Hughes: Thirty people attended Family Reading Night. NHS also helped with the event. Book weeding in the library continues. Eighteen people attended Story Hour in November. Four children, two parents, and Autumn were in attendance for Parents’ Day Out held in December. The Small and Rural Libraries grant was submitted. Autumn will begin working on the Per Capita survey.
Friends of the Library–Crystle Adams: The Friends of GML Christmas event was held on December 4th. Thirteen children, plus parents and grandparents, were in attendance. Two family gift baskets were handed out that evening. A drawing for two adult baskets will take place on December 21st. Extra donated cookies from the Christmas event were given to the Parents’ Day Out event. The next Friends of GML Quarterly Meeting will be on Tuesday, January 7th.
Committee Reports:
Facilities–Abbie Seaney and Doddie Johnson–Abbie reported that a Remodeling/Refurbishing mini-grant (up to $35,000) is available and due on January 15, 2025. The trustees shared ideas of what to focus on for the library (lights, flooring, paint, windows).
Finances–Dawn Pelton–none
Programming–Sarah Koss and Amy Hatch–none
Books/Library Content–Teresa Fell–none
Branding–Dawn Peters and Katie Frey–3 branding goals were submitted
Business-Action Items to be Considered or Voted Upon
Review our security camera policy–continue to read through the policy; further discussion will occur at the January board meeting
Form a strategic plan document–discussed
A $500 check was given to GML from Anderson State Bank. Katie Frey made a motion to put this check in the endowment account. Abbie Seaney seconded the motion. The motion carried.
A comma was added to the mission statement that was voted upon last month. It should read:
In our welcoming home, the community comes to learn, discover, create, and connect.
Miscellaneous Business-Non actionable items
A library work day will take place on Saturday, February 1, 2025, from 9-12 p.m. for those trustees and others who are able to attend.
Closed Session:
*The board went into closed session at 7:24 p.m.
Pursuant to 5 ILCS 120/2(c)1: the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body
*The board returned to open session at 7:32 p.m.
Adjournment–Next meeting–January 21, 2025 at 6:30 p.m.
Katie Frey made a motion to adjourn the meeting. Abbie Seaney seconded the motion.
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Dawn Pelton, President Dawn Peters, Secretary
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Approved by the Board of Trustees